Albertans love outdoor events, whether in summer or winter. However, planning these events requires more than just fencing in the surroundings. At FenceLine Rentals Ltd., we consider every step of the process, including porta potties and handwash stations, to ensure health, safety, and hygiene requirements are met.
Set your outdoor event up for success with the essential amenities guests need to feel clean and comfortable. Learn how to efficiently simplify your outdoor event planning with one single supplier, such as our team at FenceLine Rentals Ltd.
1. Get Your Permits
The permit process for outdoor events can take up to 30 days, depending on the event’s size and location. The municipality will ask for every detail, including the setup and takedown dates, insurance policies, vendor details, and more.
Check out your municipality’s event manual and gather more insights from their website. Chances are your chosen event site is already registered, and you’ll be in close contact with the municipal Event Services team while planning your outdoor event.
We recommend that you allow yourself plenty of time to deal with all the paperwork, applications, and liaisons.
2. Rent Temporary Fencing Systems
When planning an outdoor event, fencing is probably one of the first things that come to mind when considering security. You want to ensure safety within the crowd and be able to distinguish paid guests from the general public.
As long as you know your event’s designated space and perimeter, organizing your outdoor event with temporary fencing should be the easiest part.
Reliable fence rental services are crucial whether it’s a recurring farmers’ market, a seasonal event, or a music festival.
Benefits of Temporary Fencing
- Prevents unauthorized entry
- Enhances security
- Minimizes risks of vandalism and theft
- Safeguards visitors from hazards
3. Rent Porta Potties & Handwash Stations
Any outdoor event that occurs for several hours a day should provide guests with the necessary facilities to make them feel comfortable. This is especially true for outdoor festivals with entertainment acts and food truck stalls.
Portable toilet rentals with handwash stations have become vital for event planning. When guests are on your premises enjoying the food and live music, they need the convenience and comfort of using the washroom.
Maintaining cleanliness at medium to large-scale events is essential to prevent the spread of germs and viruses. This puts handwash stations at the top of your sanitation checklist and helps restore your guests’ peace of mind.
4.Organize Waste Management
Outdoor events produce a large amount of waste, whether recyclables or compostables. To keep your site clean, we suggest choosing a waste disposal solution that can accommodate your estimated volume.
The waste management contractor you choose should be able to determine the size and number of garbage bins you need during your outdoor festival. Remember to let them know how often you require garbage pickup.
More than Just Fencing: Plan Your Outdoor Event with FenceLine Rentals Ltd.
FenceLine Rentals Ltd. has been serving Albertans for decades, offering quality fencing systems to ensure safe residential properties, construction sites, dog runs, and more.
Outdoor event planning can be a time-consuming task, especially when you need to acquire permits and insurance documents before moving on to the fun part. We’re your reliable partner and all-in-one service for fencing, porta potties, handwash stations, and waste management.
Our goal is to help event organizers eliminate the stress of hiring multiple contractors for their outdoor events. Enlist FenceLine Rentals’ services for your outdoor festival, and we’ll guarantee a smooth-running event with guest satisfaction and a lot of fun in the process.
FAQs About Outdoor Event Planning
Is fencing required for outdoor events?
Besides all the advantages of fencing systems, they are, in fact, a requirement for outdoor events. When applying for permits, you must prove to the municipality that you adhere to local safety codes, and an outdoor event typically includes having fencing systems in place.
What other things should I consider for my outdoor event?
Depending on the type of event, it’s a good idea to have emergency kits ready should any unforeseeable event occur. We also recommend preparing for certain weather conditions by setting up canopies, patios, and tents for shelter.
Another important factor to consider is accessibility for guests with disabilities. If stairs are on the property, ensure there are wheelchair ramps and accessible surfaces for them. Any safety hazards should be marked and fenced off or removed entirely.
What are some additional security measures I can take for my fence?
Depending on the type and size of your outdoor event, consider security staff, surveillance cameras, and perhaps additional barriers to secure some of the less attended-to areas.
Should I allow pets to my outdoor festival?
This is entirely up to you. In most cases, it depends on the type of event. Most food-inspired outdoor events and music festivals do not allow pets (only service dogs). That said, street festivals that are open to the general public are pet-friendly.
However, if your event is small and exclusive to paid guests, you can set the rules and even allow pets to attend. Add a dog run for some extra fun and excitement!